By purchasing or accepting a sponsorship or exhibition package, submitting payment, signing an order form, or checking the agreement box during checkout, the sponsoring organization acknowledges that it has read, understood, and agreed to be bound by these Terms & Conditions.
These Terms apply to sponsorship and exhibition participation in Project Control Summit (the “SUMMIT”), organized by Excellence Accelerators LLC, doing business as Project Control Academy (“PCA”).
The sponsorship agreement consists of:
Together, these documents form the agreement between PCA and the sponsoring organization (“SPONSOR”).
If there is a conflict between these Terms and a specifically negotiated written agreement signed by both parties, the signed agreement will control.
The SPONSOR is entitled to the benefits specifically included in the sponsorship or exhibition package purchased.
Benefits may include, depending on the package:
Benefits vary by package and are not transferable between packages unless approved in writing by PCA.
PCA may make reasonable adjustments to the format, placement, schedule, or delivery of benefits when necessary due to venue limitations, Event operations, program changes, safety considerations, or other circumstances.
The SPONSOR agrees to pay the fee associated with the selected package.
Unless otherwise agreed in writing:
Once payment is made, the sponsorship commitment is subject to the cancellation provisions contained in these Terms.
The SPONSOR is responsible for supplying all logos, advertisements, descriptions, presentation materials, attendee names, booth information, artwork, and other materials required for delivery of sponsorship benefits.
Materials must be provided:
PCA is not responsible for benefits that cannot be delivered because the SPONSOR failed to provide required materials or information by the applicable deadline.
Missing a submission deadline does not entitle the SPONSOR to a refund or credit.
The SPONSOR grants PCA a non-exclusive, royalty-free right during the sponsorship term to use the SPONSOR’s name, logo, trademarks, trade names, and approved brand assets for purposes related to promoting, administering, and documenting the SUMMIT and the SPONSOR’s participation.
This may include use on:
The SPONSOR represents that it owns or has the necessary rights to authorize PCA’s use of such materials.
PCA will make reasonable efforts to follow brand guidelines supplied by the SPONSOR.
The SPONSOR may reference its participation in Project Control Summit and may use approved Event logos or branding solely for purposes of promoting its participation.
The SPONSOR may not:
Any use of Event branding must comply with instructions provided by PCA.
If a sponsorship package includes a speaking, educational, panel, showcase, technology-demo, or similar presentation opportunity, the following conditions apply:
Failure to supply an approved speaker, topic, or required materials by applicable deadlines may result in loss of the speaking opportunity without refund.
Speaking opportunities may not be sold, assigned, or transferred to another organization without prior written approval.
Where exhibit space is included, the SPONSOR agrees to comply with all Event, venue, fire-safety, exhibit-services, and operational requirements.
The SPONSOR is responsible for:
Booth displays, activities, demonstrations, sound, lighting, signage, or promotional activities must remain within the allocated space and must not interfere with neighboring exhibitors or Event operations.
PCA may require modification or removal of exhibits that are unsafe, disruptive, inappropriate, or inconsistent with Event standards.
Booth locations and exhibit-space assignments are determined by PCA.
While PCA may consider package level, sponsorship priority, preferences, availability, or prior participation, no specific booth location is guaranteed unless expressly confirmed in writing.
PCA reserves the right to modify the exhibit layout or relocate an exhibitor when reasonably necessary for operational, safety, venue, or Event-planning reasons.
Such relocation does not entitle the SPONSOR to a refund.
SPONSORS and their representatives are expected to maintain a professional, respectful, and appropriate presence throughout the SUMMIT.
PCA may restrict or remove any SPONSOR representative whose conduct is:
Unauthorized solicitation outside approved sponsorship or exhibit areas may also be restricted.
Removal for misconduct does not entitle the SPONSOR to a refund.
Sponsor registrations included with a package are limited to the number stated in the applicable package.
The SPONSOR is responsible for submitting attendee details by the required deadline.
Sponsor registrations:
Additional registrations may be purchased at the applicable rate.
Any attendee information made available through the Event app, lead-generation tools, scans, networking features, or other Event systems must be used responsibly and in accordance with applicable privacy laws.
The SPONSOR may receive attendee information only where:
PCA does not guarantee access to attendee email addresses, phone numbers, or other personal information unless expressly included and legally permissible.
The SPONSOR may not sell, improperly distribute, or misuse attendee data obtained through the SUMMIT.
Where lead-generation or Event-app features are included, availability and functionality may depend on third-party Event technology.
PCA does not guarantee:
Use of lead-generation tools is subject to applicable platform terms and privacy requirements.
Certain Event services may be provided by third-party vendors, including:
The SPONSOR is responsible for reviewing and complying with the terms, deadlines, charges, and requirements of those vendors.
Unless PCA directly collects payment for such services, contracts with third-party vendors are between the SPONSOR and the vendor.
PCA is not responsible for disputes, delays, service failures, losses, or charges arising from independently contracted third-party services.
Unless specifically included in the sponsorship package, the SPONSOR is responsible for all additional expenses related to its participation, including travel, accommodation, shipping, booth services, labor, internet, electrical services, audiovisual equipment, printing, customs, taxes, and other operational expenses.
The SPONSOR is responsible for maintaining insurance reasonably appropriate to its activities and participation in the SUMMIT.
PCA or the venue may require proof of insurance for certain exhibits, demonstrations, installations, activities, or services.
Where required, the SPONSOR must provide evidence of insurance by the stated deadline.
Cancellation requests must be submitted in writing.
Unless a different cancellation schedule is specifically stated in the applicable Sponsorship Prospectus or agreement, refunds will be calculated as follows:
Refund percentages are based on amounts actually paid.
Any non-refundable third-party costs already incurred by PCA specifically for the SPONSOR may be deducted from an otherwise available refund.
Failure to participate, exhibit, provide speakers, use included registrations, or take advantage of included benefits does not create an entitlement to a refund.
PCA reserves the right to:
If PCA cancels the SUMMIT for reasons other than Force Majeure and does not provide a substantially equivalent alternative, PCA will communicate the available sponsorship credit or refund options.
If the Event is postponed or rescheduled, sponsorship benefits and payments may be transferred to the new Event dates.
Neither PCA nor the SPONSOR will be liable for delay, interruption, modification, postponement, relocation, or failure to perform caused by circumstances beyond reasonable control.
Such circumstances may include, without limitation:
If the SUMMIT is postponed, relocated, modified, or rescheduled due to Force Majeure, sponsorship payments may be applied to the modified or rescheduled Event.
If participation is not reasonably possible, PCA may offer credit toward a future PCA sponsorship or Event opportunity.
Except where otherwise required by law, cash refunds are not guaranteed for Force Majeure events.
If PCA is unable to provide a specific sponsorship benefit because of operational, scheduling, venue, technical, speaker, supplier, or other circumstances, PCA may provide a reasonably comparable substitute benefit.
A reasonable substitution will be considered fulfillment of the sponsorship obligation.
Sponsorship provides opportunities for visibility, engagement, networking, presentation, and brand exposure, but PCA does not guarantee:
Results depend on many factors outside PCA’s control, including the SPONSOR’s preparation, participation, follow-up, and attendee interest.
Except for the limited rights expressly granted under these Terms, each party retains ownership of its respective trademarks, copyrights, trade names, content, and other intellectual property.
The SPONSOR remains responsible for ensuring that materials it provides do not infringe third-party rights.
The SPONSOR acknowledges that photography, video recording, and other media capture may occur throughout the SUMMIT.
PCA may use photographs, video, audio, or other Event media depicting the SPONSOR’s booth, personnel, signage, presentations, or participation for Event documentation, promotional, educational, or marketing purposes.
The SPONSOR may photograph or record its own activities where permitted, but may not commercially record or distribute other speakers’ presentations, attendees, or proprietary Event content without appropriate authorization.
Each party agrees, to the extent permitted by law, to indemnify, defend, and hold harmless the other party and its officers, employees, representatives, and affiliates from third-party claims, losses, damages, costs, or expenses arising from:
To the fullest extent permitted by applicable law, neither party will be liable to the other for indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, lost opportunities, or business interruption.
Except for obligations that cannot legally be limited, PCA’s aggregate liability arising from the sponsorship agreement will not exceed the amount actually paid by the SPONSOR to PCA for the applicable sponsorship package.
Sponsorship rights and obligations may not be assigned, transferred, sold, or sublicensed by the SPONSOR without prior written approval from PCA.
A change in the SPONSOR’s internal representatives does not constitute an assignment.
Formal notices under these Terms must be made in writing.
Notices may be delivered by email or another written method that provides reasonable evidence of delivery.
Notices to PCA may be sent to:
support@projectcontrolacademy.com
or to another contact specifically designated for sponsorship administration.
These Terms are governed by the laws of the State of Texas, without regard to conflict-of-law principles.
Any legal proceeding arising from or related to these Terms shall be brought in a court of competent jurisdiction located in the county of PCA’s principal place of business in Texas, unless otherwise required by applicable law.
The parties consent to jurisdiction and venue in such courts.
If any provision of these Terms is determined to be invalid or unenforceable, the remaining provisions will remain in full force and effect.
Failure by either party to enforce a provision of these Terms does not constitute a waiver of that provision or any other provision.
Any material amendment to a confirmed sponsorship agreement must be made in writing and agreed to by authorized representatives of both parties.
Operational Event instructions, deadlines, layouts, schedules, and logistical guidance may be updated by PCA as reasonably necessary and do not require a formal amendment.
These Terms, together with the applicable Sponsorship Prospectus, order, invoice, and any signed written addenda, constitute the entire agreement between PCA and the SPONSOR regarding the applicable sponsorship.
They supersede prior discussions, proposals, representations, or understandings relating to that sponsorship, whether written or oral.
Electronic acceptance has the same effect as a handwritten signature.
By checking the agreement box during checkout, submitting payment, signing electronically, or otherwise confirming acceptance of a sponsorship package, the SPONSOR confirms that it has authority to bind the sponsoring organization and agrees to these Terms & Conditions.
Project Control Academy | Project Control Summit
Excellence Accelerators LLC
Contact: support@projectcontrolacademy.com
